Waterford-Halfmoon UFSD

Prospective subcontractors and material suppliers may obtain Project Documents they require by payment of printing and mailing costs.
PLAN DEPOSIT POLICY
Plan deposit refunds shall be made in accordance with the following policy which is guided by General Municipal
Law, Article 5-A, Public Contracts:
(1) If a bona fide bid is duly submitted for a Contract in accordance with the requirements contained
in the Plans and Specifications and said copy(s) of the Plans and Specifications is/are returned in
good condition within thirty (30) business days following the award of the Contract or rejection
of bids, the amount of the deposit return shall be as follows:
a. For the first set of Plans and Specifications returned in accordance with Paragraph (1)
above, a full reimbursement of said deposit, less postage and handling, shall apply;
b. For any and all additional sets of Plans and Specifications returned in accordance with
Paragraph (1) above, a reimbursement of the deposit, less the actual cost of reproduction of
the Plans and Specifications and less the cost of postage and handling, shall apply.
(2) If a bona fide bid is not duly submitted for a Contract in accordance with the requirements
contained in the Plans and Specifications and said copy(s) of the Plans and Specifications is/are
returned in good condition prior to the bid opening date, the amount of the deposit return shall be
as follows:
a. For the first set of Plans and Specifications returned in accordance with Paragraph (2)
above, a full reimbursement of said deposit, less postage and handling, shall apply;
b. For any and all additional sets of Plans and Specifications returned in accordance with
Paragraph (2) above, a reimbursement of the deposit, less the actual cost of reproduction of
the Plans and Specifications and less the cost of postage and handling, shall apply.
(3) If a bona fide bid is not duly submitted for a Contract in accordance with the requirements
contained in the Plans and Specifications and said copy(s) of the Plans and Specifications is/are
NOT returned prior to the bid opening date, none of the plan deposit will be returned.
Bidders wishing documents mailed to them shall include, in addition to the document deposit, a non-refundable
check of $15.00 per set for handling and postage. Checks shall be made payable to Bernier, Carr & Associates.
It is important to note that THE CONTRACT DOCUMENTS (PLANS AND SPECIFICATIONS) REMAIN THE
PROPERTY OF THE ENGINEER’S OFFICE AND MUST BE RETURNED WITHIN THIRTY (30) BUSINESS
DAYS FOLLOWING THE AWARD OF THE CONTRACT OR REJECTION OF BIDS.
END OF SECTION
Prospective subcontractors and material suppliers may obtain Project Documents they require by payment of printing and mailing costs.